WE ARE HIRING FINANCE OFFICER
JOB SUMMARY
Dana Ilmu Pengetahuan Indonesia (DIPI) or Indonesian Science Fund (ISF), has been established under the Indonesian Academy of Sciences (Akademi Ilmu Pengetahuan Indonesia or AIPI), as an independent mechanism to directly fund scientists and engineers to produce world class research. As such, ISF will establish a transparent system to fund multi-year grants to advance science, which are awarded based on merit and rigorous peer review.
The overall responsibilities of the Finance Officer position involves proposal review management; financial report verification and audit, maintaining financial, administrative, and personnel services, coordination and liaising on behalf of ISF; As an integral member of the ISF team, finance officer manage effective, timely review processes with particular attention to the quality, ethics, and appropriately. The position requires the ability to participte in and support meetings with partners, donors, and public officials, write issue briefs and memos, and effectively support and advence the grant disbursement as a member of a project team. The position is for full time job qualified person.
The Finance Officer reports directly to the Executive Director.
JOB DESCRIPTION and RESPONSIBILITIES:
The principal duties and responsibilities of the position include, but are not limited:
- Administer and monitor the financial system in order to ensure that DIPI finances are maintained in an accurate and timely manner.
- Oversee planning and budgeting, internal controls, and financial reporting systems, implement policies, procedures and system that reflect current best practices, and set the tone for integrity in financial management
- Coordinate the application of Financial Accountability Guidelines, finance, accounting, billing, and audit procedures
- Responsible for preparation of financial statements, financial reports, analysis, and information reports, present recommendations for programmatic management
- Assist Executive Director in drafting budget proposal to donor and prepare necessary documentation
- Providing technical assistance and training in financial capacity building to researcher/grantee/institution
- Verify the financial reports for grant disbursement
- Ensure budget tracking, sound financial management, including programmatic budgeting, quarterly budget projections, monthly spending reviews, and monitoring of payments
- Review financial reports submitted by the grantees and make recommendations on further disbursements
- Follow grantee payment schedules and prepares necessary documentation for grant disbursements
- Collect and compile financial data relating to the program/project and provide up to date information on financial status of the same for analysis and reporting
- Administer the financial audit for continuation of research grant
- Review grant activities for compliance with grant term and conditions, as well as DIPI policies
- Maintain accurate and complete files of grants documentation
- Ensure timely submission of financial reports and use of budget/reporting format consistent and compliant with agreed upon requirements and advise Program Officer on the status of contracting
- Support in grant-making process includes support the evaluation of grant applications, budget proposals, and awards to ensure adherence to grants management procedures
- Review and analyze budget estimates for allow ability, allocability, reasonableness, and consistency
- Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
- Ensure post-award management in accordance with relevant regulations, including but not limited to reporting, audits, etc. in accordance with DIPI and donor policies, and procedures
- Coordinate preparation and implementation of donor/internal/external audits including liaison with auditors and providing necessary financial archiving procedures to ensure all required expenditure support documents are properly maintained and availed when required
- Administer employee files and records in order to ensure accurate payment of benefits and allowances
- Administer the bi-weekly payroll in order to ensure that employees are paid in an accurate and timely manner
- Provide efficeint and effective office management
- Establish and maintain financial records system in accordance with generally accepted accounting principles
- Perform other related duties as required
Main activities:
- Represent DIPI at external related meeting
- Work as a team with other officers, etc.
QUALIFICATIONS and SKILLS :
- At least five years’ experience of financial and grants management and/or program finance experience required.
- Bachelor’s Degree in finance, business, or related discipline. Preferable in Accounting.
- Full time work and has experience in research management, and/or grants management
- Strong analytic and financial review skills, including experience generating financial reports
- Demonstrated skills in effectively working, coordinating and negotiating with research institutions and organizations, donors, other projects, and partners.
- Ability to work both independently and collaboratively on multiple program and tasks
- Experience in capacity building.
- Experience with monitoring and/or evaluation, preferred
- Proficient in Microsoft Office and finance software; ability to learn new software programs as needed
- Abilitiy to communicate ideas clearly and concisely, both verbally and in writing
- English proficiency: Writing and speaking
- Exemplify high integrity and ethical behavior, build relationships, communicate effectively, demonstrate adaptability, creativity, and innovative thinking, foster teamwork, and have the ability to make decisions, organize, plan, solve problem and think strategically
SALARY:
Commensurate with qualification and experience, will be discussed in detail at the interview process.
OPEN PERIOD:
2-8 August 2018
HOW TO APPLY:
Please send your resume (no longer than 6 pages) and cover letter to recruitment@dipi.id with the title of the position in the subject line of your email.
Only short listed candidate will be contacted
The successful candidate will be placed on an initial 3 month probation period
For more information about DIPI, please review our website www.dipi.id. DIPI provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran, or marital status.